Janitorial Services Agreement
October 25, 2026
Subject: Janitorial service for Fairhaven Auto Center
Dear Dana,
Thank you for the walkthrough on Friday and for being clear about the budget. Rather than a porter on site all day, our crew already works in your area Tuesday through Friday and can stop at the dealership before you open or after you close for a full cleaning.
Because the crew already passes through Fairhaven, we can price this at $165 per visit. Two visits a week, Tuesday and Friday, comes to about $1,430 a month. Four visits, Monday through Thursday, comes to about $2,860 a month. Harbor Light handles staffing, supervision, supplies and equipment, and carries general liability insurance and a business service bond.
1. General scope
Harbor Light Cleaning Co. agrees to provide all labor, supervision, materials and equipment necessary for scheduled janitorial service at the Client's dealership. A Harbor Light crew will visit before opening or after closing on the scheduled days to clean restrooms, the showroom, customer areas, offices, entrances and the service bay floor, and remove trash and recycling from all areas to the Client's outside dumpster. Harbor Light will perform all services described in the Janitorial Specifications attached as Appendix A.
2. Schedule
Harbor Light will service the dealership on a recurring weekly schedule established with the Client:
| Service days | Per the option selected in Section 3, on days between Monday and Friday |
| Service time | Before opening or after closing; the exact window is agreed before service begins |
| Crew | A Harbor Light cleaning crew, typically on site about 1 to 1½ hours per visit |
| Supervisory oversight | Periodic site inspections, with follow-up to the Client on any service concern |
3. Compensation
Choose the number of visits that fits your operation. Every visit is billed at the same flat rate of $165; the selected option sets the regular weekly schedule. Monthly estimates use an average month of 4.333 weeks. Invoices follow the visits completed in each billing period.
A number that isn't one of the two options above can be submitted as a counter-offer at the end of this page.
4. Supplies, equipment and supervision
Supplies. The Client furnishes consumable products including toilet tissue, paper towels, trash liners and hand soap; Harbor Light can provide these and invoice them separately. Harbor Light furnishes all cleaning agents, disinfectants, sanitizers and consumable cleaning materials.
Equipment. Harbor Light furnishes and maintains all cleaning equipment not provided by the Client, including vacuums, mop buckets, wringers, mops, brooms and carts.
5. Personnel status
Personnel furnished by Harbor Light are employees or independent contractors of Harbor Light and will not, for any purpose, be considered employees or agents of the Client. Harbor Light is solely responsible for their compensation, applicable taxes and required insurance.
6. Insurance and bond
Harbor Light maintains the coverage listed below. The Client can be named as an additional insured where required, and certificates of insurance are issued before service begins.
| Coverage | Carrier | Limits | Term |
|---|---|---|---|
| Commercial general liability | Example Mutual Insurance Co. | $1,000,000 each occurrence; $2,000,000 aggregate | Mar 1, 2026 – Mar 1, 2027 |
| Workers' compensation and employer's liability | Example Casualty Co. | NY statutory; employer's liability $1,000,000 | Apr 15, 2026 – Apr 15, 2027 |
| Business service bond | Example Surety Co. | $25,000 | Sep 1, 2026 – Sep 1, 2027 |
7. Invoicing, term and cancellation
Invoicing. All invoicing is itemized. Invoices are issued every two weeks for the visits completed in that period. Additional visits requested in advance are billed at $165 per visit. Payment terms are net 30 days.
Term. This Agreement continues month to month from the service start date until either party ends it under the Cancellation clause.
Appendix A — Janitorial specifications
| Area | Every visit | Rotating / periodic |
|---|---|---|
| Restrooms (4, including the shop) | Clean and disinfect fixtures, counters and mirrors · Restock client-supplied paper and soap · Empty trash · Mop floors | Detail partitions, walls and floor edges |
| Showroom and customer lounge | Empty trash · Wipe tables, counters and the coffee station · Dust-mop and mop hard floors · Vacuum carpeted areas | Interior glass within reach · Dust ledges and displays |
Signatures
By accepting online, the signer agrees that an electronic acceptance has the same effect as a handwritten signature and that the accepted version of this document is stored with the time, name and device used.